KI-Dispatcher for bus schedules

Prepare a draft automatically, check drivers, vehicles, shifts, and conflicts, then publish changes only after dispatcher approval.

Request a 30-minute demo See schedule validation
Schedule draft Conflict checks Approval before publishing
AI-Dispatcher Ready for review
Daily plan

Schedule for review

3 checks active
06:20
Route A12 Vehicle 014 Aligned
07:05
Route B04 Driver swap Needs confirmation
08:40
Route C18 Staff shuttle Ready
No overlaps
Vehicles available
Awaiting approval
Publishing to drivers stays locked until the dispatcher confirms the schedule.

Try the system in action

Adjust parameters and run the simulation of automatic planning and payroll calculation.

12
25
20

Analyzing resources...

Checking vehicle and driver availability

Schedule and payroll completed

Ready to export for operations and accounting.

Manual (Excel)

2h 30m

System

1.4s

Driver Vehicle Assigned Route Shift Status
Hours are automatically categorized based on shift type. Ready for export
Driver Travel Order # Regular (h) Overtime Night shift Total

No more typing travel orders by hand.

The full system directly connects dispatcher scheduling with accounting. Schedule a demo to see how it works with your data.

Request a demo
Control before publishing

Nothing is sent without control

The system first creates a draft schedule. Before publishing, it checks driver and vehicle overlaps, working hours, cities, availability, vehicles, and uncovered lines.

Draft before publishing

The dispatcher reviews the proposed schedule and confirms it before anything is sent to drivers.

Conflict checks

The system flags overlaps, unavailable vehicles, working-hour issues, and uncovered lines.

Publishing after approval

Driver notifications are sent only after a responsible person approves the schedule.

Pricing

Three plans, billed monthly

Prices are in euros per month and apply to one licence, that is, one dispatcher workstation (one computer). You can cancel at any time.

Lite

€29 / month + VAT

  • Automatic monthly duty roster
  • Checks against rules, working and rest time
  • Drivers, vehicles, plans and holiday planning
  • Travel orders generated from the roster (PDF)
  • Your company's own rulebook
Request a quote

Pro

€49 / month + VAT

Everything in Lite, plus:

  • Android app for drivers
  • Statistics and reports: working hours, kilometres, utilisation
  • Map view
  • AI analytics of the roster
Request a quote

Enterprise

€99 / month + VAT

Everything in Pro, plus:

  • Tourism module: tour plans, schedules and reservations
Request a quote

All plans include: unlimited drivers and vehicles, updates and email support.

Cancel at any time, effective at the end of the paid month. Refund on request within the first 14 days. Details in the License Agreement.

The offering is directed exclusively at businesses (B2B). Prices are exclusive of VAT; VAT, where applicable, is added at checkout. Businesses with a valid EU VAT ID do not pay VAT (reverse charge).

Want to see it first? Free 30-minute demo on demo data. Request a demo
Who it is for

Built for bus operators that adjust schedules every day

KI-Dispatcher is not generic fleet software. It focuses on dispatcher work: lines, shifts, drivers, vehicles, rules, approvals, and change communication.

Urban transit

Lines, shifts, vehicle replacements, and daily operational changes remain under dispatcher control.

Suburban and regional service

Plan drivers and vehicles across locations, days, and line types.

Coach and contracted transport

Better overview of bookings, travel orders, vehicles, and available drivers.

School and staff transport

Recurring plans, time changes, and coverage checks without manual rewriting.

Before and after

Less manual scheduling, more operational control

The page now shows what directors and operations managers need to understand quickly: where manual work is reduced and where the dispatcher keeps final control.

Excel sheets and repeated shift copying Schedule draft with checks
Driver and vehicle conflicts found late Conflicts flagged before publishing
Explaining every change by phone Clearer driver communication
Schedules and travel orders disconnected Operations and orders in one process

A controlled solution for real dispatcher work

Automatic schedule draft

The system prepares the schedule, but the dispatcher reviews and approves it before publishing

Time saving

Less manual work arranging shifts, vehicles, and lines in Excel

Statistics and analytics

Working hours, kilometres and utilisation per driver (Pro and Enterprise plans)

Driver communication

Changes are published only after approval by a responsible person

AI-Dispatcher in Your Pocket

Drivers always have their roster and changes at hand. The app connects to your company's server, and your data stays with you. The mobile app is part of the Pro and Enterprise plans.

Driver App

Drivers see their roster and changes, accept or decline them, submit requests (holiday, vehicle fault, appointment) and close a travel order by entering kilometres and fuel.

Admin Panel

Dispatchers sign in to the same app with an administrator account: they see statistics and driver ratings, correct the roster and approve or reject driver requests.

Your Server, Three Languages

The app connects to your company's server and runs in Bosnian, German and English. Drivers see roster changes as soon as they open the app or refresh the view.

Mobile app - Sign-in
Mobile app - Driver schedule
Mobile app - Admin panel: statistics
Mobile app - Admin panel: trips overview
Mobile app - Schedule change

What changes in operations?

Less manual work

The dispatcher starts from a system draft instead of an empty spreadsheet.

Fewer late conflicts

Drivers, vehicles, availability, and working hours are checked before publishing.

Faster change communication

Changes move through a controlled process and drivers receive clearer information.

A professional system in controlled pilot phase

KI-Dispatcher is built from real dispatcher and driver experience. The focus is not magic, but a controlled process the dispatcher can verify.

Developed by an active driver and dispatcher with years of field experience. Every feature solves a real problem we experienced daily — from manual scheduling to tracking TÜV deadlines.

From practice, for practice
3 years of development
Developed firsthand Driver & Dispatcher → Developer
Pilot phase

The system first prepares a schedule proposal, then flags driver, vehicle, working-hour, city, and uncovered-line conflicts before anything is published.

Smart schedule optimisation
Hours of work → seconds
Key advantage Dispatcher stays in control

We are currently looking for our first pilot partners. We offer implementation, training and support, and you get software that grows with your business. Contact us and we will arrange a free demonstration.

Free demo presentation
Direct support from the developer
Become a pilot partner Special terms for our first customers

3+

Years of active development

15+

Modules and features

3

Languages (BS / DE / EN)

Android

Mobile app for drivers (Pro and Enterprise)

Request pilot assessment

Professional pilot, not empty promises

KI-Dispatcher is a professional system in a controlled pilot phase for bus operators. Demo is free with demo data. Testing with real data is a paid pilot with contract, license, and clear success criteria.

Prepare schedules for drivers, vehicles, and lines

Check conflicts before publishing

Publish changes to drivers after approval

Measure time savings and errors during the pilot

Request pilot assessment

support@ki-dispatcher.pro